PO, Receipt and Invoicing – Scenarios

Wish to retain these results for future reference:

• If the PO is for Quantity 1 and value 100. If Receipt is for 0.6 (value = 60), the accrual transactions are posted for 60. Now if the invoice is for 0.4 (discrepancy approved), the accrual of 60 is completely reversed and invoice posting for 40 is posted. The difference of 20 is not accrued. However if you go to the PO, the deliver remainder is still 0.4, as 0.6 was received. If you now try to invoice, the quantity suggested is 0.2, as that is still to be invoiced (based on the option ‘Product receipt quantity’ selected on PSI). If this invoice is posted, then there is no accrual reversal transaction and the invoice posting is for 0.2. Deliver remainder after the second invoice is still 0.4 and the PO is open.
• If the PO is for Quantity 1 and value 100. If Receipt is for 1 (value = 100), the accrual transactions are posted for 100. IF now the PO is increased to Quantity 2 (value=200) and confirmed, then even after the invoicing (Amount posted to creditors account = 100) of the receipt quantity, the PO is still open. If the user manually changes the ‘Deliver remainder’ quantity to 0, then the PO status changes to Invoiced.
• If the PO is for Quantity 1 and value 100. If Receipt is for 1 (value = 100), the accrual transactions are posted for 100. IF now the PO is increased to Quantity 1 BUT unit price 200 (value = 200) and confirmed, then even after the invoicing (Amount posted to creditors account = 200) of the receipt quantity, the PO is closed (invoiced). In this case the ‘Deliver remainder’ quantity is 0.
• If the PO is for Quantity 1 and value 100. If Receipt is for 1 (value = 100), the accrual transactions are posted for 100. IF now the PO is decreased to Quantity 0.8 (value=200) and confirmed, then system complains and gives the following error: ‘Quantity cannot be reduced because remaining update quantity changes sign’. However if you wish to change the receipted quantity instead of directly changing the quantity on PO, user can use the ‘Correct’ and ‘Cancel’ feature on the PO receipt. Correct would post / reverse the different between the new and old quantity. Cancel would simply cancel the old receipt transaction.
• Correction / Cancellation to receipt can be done line by line (if the PO is multi-line).
• Correction / Cancellation of receipt will be always posted to the original date. For e.g. Receipt date is 2nd of September 2015, however i realized on 10th of September 2015 that the receipt is wrong and i decided to cancel it. If i corrected / cancelled the receipt on 10th of September 2015, the reversal of the accrual posting will happen on 2nd of September.  
• The reversal of the receipt ledger transactions on account of invoice will posted on the invoice date. 
• If the PO date is 16^th August and PO receipt date is 30^th August. At month end August is closed. In September on 9^th of September, if the PO receipt is corrected, then system gives the following warning message : The packing slip correction cannot be posted to the original accounting date when the fiscal period is closed. The accounting date has been moved to the first day in the next open fiscal period.
• Duplicate Invoice number check on the Pending Supplier Invoice is in-built in AX. This check is based on the combination of the vendor and the invoice number. For e.g. for Vendor 001, if the invoice number Inv_900 is already used and if for the Pending supplier invoice for the same vendor i am using the same invoice number (Inv_900) again, then system will complain and display an error message that this is duplicate. However if the invoice number (Inv_900) is already used for Vendor 001 and now if the same invoice number (Inv_900) is to be used for different vendor, system will not complain.
• Pending supplier invoice can be created for a vendor without a PO, for e.g. for utility bills, where PO is not required. Pending supplier invoice can be created for multiple PO's. (i.e. one invoice for multiple PO for the same vendor)
• User cannot change the sign on the UNIT PRICE. If you wish to change the sign of the PO line, it has to be / must be always  changed on a QUANTITY. If the sign of the unit price is changed, system gives following error - ‘The sign on the quantity and net amount have to same’. 
• (+ve) Quantity * Unit Price = (+ve) Line Net amount – For Invoice
• (-ve)  Quantity * Unit Price = (-ve) Line Net amount – For Credit Note

Thanks

Sarang